Head of Accounts (Interim)

I am working with a leading education provider who are seeking an Interim Head of Accounts to join them immediately.

This will initially run until the end of the year when they will thereafter consider a permanent hire for the post.

Ideally they are looking for someone to do full time (37 hours), but will consider part time (28-37 hours).

This will be on-site so you must have your own transport due to location.

Job Purpose
*To ensure the smooth running of the accounts department and line manager its members of staff.
*To keep the Bursar informed of the progress in the department and any problems.
*Organise the weekly departmental meetings to review the workload of each member.
*Carry out regular performance and development reviews and organise training programmes.

Duties
*Cash Flow / Cash Book
oMaintain a manual Business Revenue Account Cash Book to monitor cheque clearance.
oArrange deposits and withdrawals to NFP Investment Management company to maximise interest income.
oArrange transfer of funds to and from fund company for fees paid in advance
oInput data of all receipts paid by BACs and Direct Credit - DFE Receipts
oEnsure parent deposits are banked regularly interested in a spreadsheet and reconciled with the nominal code
oSet up standing orders and direct debits and enter on a computer as necessary
oMonitor cash box - counter sign all payment vouchers and spot check cash box contents regularly

*Budgets
oInput budget as advised by bursar
oOn receipt of additional income during the year adjust the relevant budgets accordingly
oMake any changes advised by the Bursar during the year or required as a result of additional income
oSign off all expenditure and monitor budgets year end

*Services
oMonitor and review services and maintain budget
oCheck VAT and pass for payment
oMaintain expenditure spreadsheets
oCalculate and input monthly accruals based on meter readings and daily water usage

*Month End
oPrepare monthly reconciliations of bank statements, un-presented cheques and cash books before passing to Bursar for approval.
oSend budget reports via email to all budget holders monthly or when requested.
oClose each period after the VAT report has been reconciled.
oCheck control code balances, creditors and accruals
oPrepare VAT Return and journal input and output tax to the VAT control code,
oCalculate accruals for facilities
oJournal monthly boarding allowance to tuition codes
oRun detailed tuition and boarding management reports to pass to Bursar for approval

*Year End
oEnsure all year end procedures are followed correctly
oPrepayments are entered and recorded correctly
oAccruals contained with Purchase Order Processing are correct
oPrint report for prepayments, accruals, creditors and debtors
oTo ensure control codes are zeroed
oTo prepare Year End Reports for Auditors and County

*Auditors
oPrepare all year end reports for Auditors - prepayments, accruals, creditors, debtors
oAuditors visits - assist where necessary and provide requested information

*Pupil Billing
oLiaise with the pupil bill clerk regarding billing dates and procedures
oEnsure monies collected by pupil billing are forwarded to OCA, Vol Fund, Trust Trading and Trustees each half term.

*Other
oCouncil Tax - Monitor, pay & notify council of changes in occupancy
oGift Aid - Ensure claims are made each year in respect of Facility Charge and the Development Appeal
oBenefits in kind - Calculate and agree the PAYE Settlements Agreement each year with the Inland Revenue and ensure payment and the application or the following year is made with the specific time period.
oDevelopment Appeal - Ensure the bank statements are check and a spreadsheet is maintained
oCredit Cards - Reconcile credit card statements with receipts from the Bursar and complete voucher and post on the system monthly
oTrust and Parents Association Expenditure - Authorise all payment made by the School on behalf of Trustees and the Parent's Association and ensure all expenditure is recovered by year end.

Requirements
*Ideally Qualified (ACCA, ACA, CIMA), but will consider PQ or QBE
*Preferably to have prior experience in the education sector
*Experience managing a small team
*Available to start on no or short notice
*Due to location this individual must be a driver
*Experience with Iris would be beneficial but not essential

Please contact to discuss further

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