Secretary / Legal Assistant

  • Negotiable
  • Canterbury, Kent
  • Girlings Solicitors

JOB TITLE: SECRETARY/LEGAL ASSISTANT

DEPARTMENT: COMMERCIAL PROPERTY

OFFICE BASE: CANTERBURY REPORTING TO: PARTNER

MAIN JOB PURPOSE: TO ASSIST THE PARTNER AND DEPARTMENT

KEY JOB RESPONSIBILITIES:

• Providing full support to the Partner and department, dealing with client queries, preparation of correspondence and documents both self-generated and by transcription of digital dictation;

• File administration including opening/closing/archiving client files in a timely manner, photocopying, filing etc;

• Assisting with all aspects of commercial sale and purchase transactions including ordering and investigating searches, official copies and Companies House documents, dealing with exchange and completion;

• Producing documents such as lease extensions, deeds, completion statements and Land Registry forms;

• Handling Stamp Duty Land Tax requirements including calculations, submissions and payments;

• Liaising with clients and agents as necessary;

• Maintaining and coordinating Partner’s diary appointments and diary notes and reporting on these as necessary.

• Regular consideration of client files and liaising with Partner on any action required;

• Support the secretarial team; answering incoming calls, greeting visitors to Reception on occasion, collection/delivery of daily incoming/outgoing post and DX, and any other general office administrative duties as required.

GENERAL OBJECTIVES:

• Compliance with the firm’s accounts and administrative disciplines and procedures;

• To agree clear objectives linked to the Firm’s business plan and participate in the performance management system, assessing performance and giving feedback as relevant;

• To have a personal development plan and evaluate the effect of training on achievement;

• To clearly identify the standards and systems required to continually improve our client service;

• To comply with all the Firm’s relevant policies and procedures;

• To ensure confidentiality on all appropriate matters and recognise that any breach of this confidentiality will be treated very seriously

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